Carry out the day-to-day accounting functions of the programme including, but not limited to:
– Responsible for Medair Aleppo office’s cash box.
– Withdraw and Deposits of Money, Getting Bank Remittances
– Managing weekly cash forecast, ensuring sufficient amounts are available at all times and that necessary security measures are in place and are being followed.
– Conducting regular cash reconciliations, verifying amounts held and reporting any discrepancies.
– Review cash payments and ensure that all required supporting documents and authorizations are in place before the pay.
– Paying supplier invoices in accordance with agreements.
– Supporting colleagues in cash handling and financial transactions.
• Work with the Area Manager, and Finance Officer to,
– Produce accurate weekly accounts within the agreed timeframe, including the compilation and finalisation of monthly expense sheets for all cash accounts.
– Assist in the monthly cash needs forecast for Aleppo base.
– Prepare for and support internal and external financial audits.
Administration
• Ensure a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair and donor requirements which follows international accounting standards.
• Follow-up with other departments for any missing documents.
• Translating invoices and other finance, HR and admin related documents.
• Welcome visitors, make arrangements for appointments, meetings and team events.
• Assist in supporting the recruitment process for new/vacant positions; this includes short-lists, arranging interviews, appointment paperwork.
• Assist in scanning and archiving staff documents and information, according to Medair policy and any donor requirements.
• Assist in preparing the payments of visa issues, hotel & flight bookings, and any other relevant HR & Admin activities with all supporting documents.
• Assist with filing systems for HR & Admin functions, and with archiving, in accordance with Medair policy and donor requirements, including follow up with other departments for any missing documents.
• Draft routine correspondence.
• Photocopy and scan documents and letters and manage an electronic filing system in accordance with Box regulations.
• Occasionally act as an interpreter or take notes, when required.
• Assist in liaison functions e.g. local delivery of documents, follow-up of letters or applications at Ministries or SARC
• Gather necessary data for HR/Admin in the base location including Staff leave and sickness and pass it to HR DCO and Area Manager.
• Follow-up with other departments for any missing documents.
• Assist Area Manager in any admin/HR Task or Report.
• Assist with the day-to-day efficient operation of the Medair Office.
• Perform any other duties assigned by the line manager.
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