Base Administrator

Objective 1: Accountancy & Cash Management

-Managing the Base Cash Books and taking responsibility for the payment of all expenditures done through the Cash Books and plan the bank payments (to be transferred by the Capital)
-Registration of all transactions in the accountancy book
Managing and properly archiving the proof of expenditures.
-Preparing the monthly accountancy documentation for the importing into System by the Head of Accounting
-Share the monthly accountancy closing before the 3rd of the following month
-Payment of the Social security between 01 to 15 of each month.
-Prepare the base expenses/cashflow forecast on two-weekly basis and send it to Damascus
-Responsible for doing Cash counts on a weekly basis
-Making sure that the filing related to accounting and finance is correct
-Ensuring, with the Base Logistician and other authorized purchasers, that the invoices and the receipts are properly filled and translate them into English
-Translating of documents and interpretation duties when requested
-Maintains monthly physical archiving
-Maintains electronic archiving for each transaction on MS Teams
Hard copies should be sent to Damascus after the closing of the month
-monitor and provide technical support to suppliers and AAH in –insuring compliance with AAH policies as well as donors and reporting requirements
-check and verify cash transfer requests from suppliers for completeness and compliance with policies and procedures and budgetary provisions before the transfers’ approval

Objective 2: HR Support

-Assist in the administration of HR (printing, scanning, completing signatures)
-Assist in arranging tests and interviews for recruitment processes in the base
-Assist in arranging and facilitating trainings and awareness sessions in the base
-Support HR with the social security staff list and payment
Responsible for sending HR hard copies to Damascus office on monthly basis
-Prepare base staff attendance sheets

Objective 3: Reporting.

-Reporting to Head of Base and Finance/ADMIN Coordinator on a regular basis
-Any other work duties assigned by the Finance/ADMIN Coordinator/Head of Accounting/ And Head of Base.

-Strong written and verbal communication skills
-Dynamic, flexible, team player, Good diplomatic and communication skills. Capacity to work autonomously but in close coordination with the line manager.
-Mobility National and international
-Excellent command of both Arabic and English languages.
-Excellent Microsoft Office (Excel, Word, PPT).