The position is located in Damascus Country Office.
Under the supervision of the Youth Program Analyst the Program Assistant will assist in the effective management and implementation of the Youth Programme activities.
The Program Assistant will be delivering:
Monthly report with youth Programme key achievements.
Quarterly progress report. The report includes the main achievements of different youth program-related activities, key challenges, lessons learnt and recommendations.
Field visit reports after each visit to IPs with clear recommendations.
Youth Programme Assistant will be responsible for:
Support the development of the of Annual Work Plans under his/her supervision;
Monitor the implementation of the activities and assess achievement of indicators;
Follow up on implementing procedures with the IPS to ensure timely submission of all
tools and progress reports.
Assist in identifying shortfalls and bottlenecks in the implementation of planned
activities that would require immediate action, and propose recommendations and
corrective measures;
Undertake field visits and submit field monitoring reports with clear recommendations;
Assists in managing operational requirements of work plan activities in terms of subcontracts,
letters of intent, trainings, workshops, equipment, supplies and other project
related events to facilitate project delivery;
Perform Atlas related functions according to the relevant profile as CO Programme
Assistant.
Assist in the preparation of project budget revisions for processing and approval,
Assist in monitoring projects expenditures and disbursements to ensure delivery is in
line with approved budgets and to realize targeted delivery levels;
Establish and nurture effective communication and liaison with partners and office staff
to ensure effective performance of these duties.
Contribute to increasing the visibility of the youth Programme through various
approaches (i.e, website newsletter, material, media exposure, advocacy, participation
in various events, etc.);
Provide support in the identification, systematization and reporting of good/promising
practices and lessons learnt;
Ensure proper coordination with the P&D, RH and GBV teams for proper integration
(financial and technical) of youth activities across components;
Assist in drafting reports to donors and in preparing required data and inputs for
proposals.
Perform any other activity as required to assure the success of the work team.
Qualifications and Experience
Education and Experience:
High School degree with 5 years of working experience, in the fields of Programme
support preferably focusing on delivering youth related programs. Experience with
UNFPA or UN programing is an asset.
Knowledge:
Familiarity with international strategies and resolutions related to young people.
Proven experience in dealing with local government challenges and procedures;
knowledge and experience in the field of youth policy and community development
actions;
Experience in preparing and implementing capacity building activities;
Experience in preparing reports and short news.
Excellent interpersonal skills and ability to operate under stressful conditions;
Good social and communicative skills;
Strong verbal and written communications skills
Proficiency in current office software applications and corporate IT systems.
Languages:
Fluency in both written and spoken English and Arabic is required.
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