EDUCATION COORDINATOR

GENERAL OBJECTIVE
The Education Coordinator supports the mission in providing leadership, strategic vision and technical
support to all aspects of the Education projects in Syria.
RESPONSIBILITIES AND TASKS
1. Define, develop and implement the operational programing in the sector:
– S/He develops the strategy for the Education activities in Syria in close coordination with the the
DHoMI.
– S/He technically defines the Education component in the whole programming strategy at
mission level in close coordination with the DHoMI.
– S/He ensures a proactive follow-up on the Education situation in the different areas of
intervention in close coordination with the Head of Bases, Local Representation Officers and the
DHoMI.
– He/She provides monitoring of the Education coverage provided by local authorities and NGOs
in the country.
– S/He identifies and monitors other unmet needs in the affected areas and explores the potential
of PUI addressing those needs. In close coordination with the Head of Bases and Local
Representation Officers, s/he conducts additional needs assessments, as required by DHoMI.
– S/He strongly supports the writing of concept notes, proposals and budgets for new projects
and extensions of projects in coordination with the Project Managers, the Program Quality
Coordinator and the DHoMI.
2. Provide a technical and operational support to the ongoing projects:
– S/He ensures that Education projects are in line with PUI policies and guidelines, donor
agreements and country program strategy.
– S/He supervises and follows up the implementation of Education activities in the areas of
intervention (objectives achievement, follow up of the indicators, respect of the work plan …).

– S/He supports the Project Manager in reviewing the activities work plan, objectives, budget,
whenever an update is needed.
– S/he supervises the technical quality of Education related activities ensuring regular field visits,
providing technical advice to staff (responding in a timely manner to technical questions,
analyzing problems and identifying solutions), meeting the different stakeholders.
– S/He contributes to creating and improving the monitoring tools of the Education activities in
close collaboration with the MEAL manager and Grants manager and ensures their correct use.
– S/He identifies the best practices in the Education activities and ensures their capitalization.
– S/He shares documentation about Education sector with the team.
– S/He sets up a formal coordination mechanism for the Education project(s) and ensures its
follow up (meetings, reports…).
3. Represent PUI for the Education & Protection sector:
– S/he represents PUI to Education authorities and institutional stakeholders involved in relevant
sectors and ensure good relationships are maintained with each of them.
– S/He prepares and organizes field visits with donors or local authorities when needed, in
coordination with the DHoMI and the Project Manager and HoBs/ LROs.
4. Manage the Education team:
– S/He directly manages Project Manager implementing Education activities.
– S/He ensures the technical supervision of Education team.
– S/He participates in defining all technical-related positions for the mission.
– S/He supports the team in the recruitment process (draft and/or validation of the job
descriptions, elaboration of tests, interviews).
– S/He ensures the administrative HR management of the Project Manager (daily attendance,
leaves management) in collaboration with the HR department.
– S/He ensures the good administrative HR management in the Department.
– S/He ensures that the team complies with PUI internal rules.
– S/He ensures timely completion and submission of appraisals for Education staff. S/He ensures
the definition of clear and realistic objectives, the follow up of these objectives, and the update
of the job descriptions/terms of reference when needed.
– In coordination with the Project Manager and the HR Department, s/he clearly defines the
training needs of Education staff and ensures they are able to access training and professional
development resources appropriate to their skill gaps/needs.
5. Ensure logistical, administrative and financial monitoring of the Education projects:
– S/He approves the procurement plan for projects.
– S/He validates purchases according to PUI authority matrix.
– S/He ensures that procurement process for the projects needs is running smoothly and gives
recommendations when needed in order to improve the process.
– S/He is kept informed about the budget follow up analyzis and approves any decision to be taken
related to the modification of the Education budgets (reallocation, change of activities, project
extension…) in coordination with the DHoMI.
– In collaboration with the logistics coordination, he/she contributes to analysing bids made by
suppliers for purchases with stringent technical specifications>

6. Ensure the internal and external reporting of the department:
– S/He centralizes internal reporting on Education activities prepared by Project Manager
(according to PUI internal tools), completes and finalizes it before submission to the DHoMI,
Grant and MEAL departments.
– S/He reviews the external reporting prepared by Project Manager according to the needs
(reports to local authorities, to donors), completes and finalizes it before submission to the
DHoMI, Grant and MEAL departments.
– S/He is responsible for the liaison with his/her technical counterpart of Education & and for
sending any needed regular reporting on the activities.

REQUIRED SKILLS:
➢ Language skills: Excellent command of written and spoken Arabic and English
➢ Computer Skills: Proficient user of MS office (including Word, Excel, Outlook, PowerPoint)
➢ Technical skills: Advanced Project Cycle management skills,
➢ Background in Education is high desirable
➢ Other required skills:
– Extensive Knowledge of procedures of institutional donors
– Good analytical skills
– Organization and ability to manage priorities
– Proactive approach in making proposals and identifying solutions
– Excellent communication and reporting skills
– Ability to work independently, take initiative and take responsibility
– Diplomacy and open-mindedness

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