Main Responsibilities:
•Insure all the information from beneficiaries/ beneficiary’s code registration for the project are collected,
•To cross check paper-based information with electronic ledgers to ensure accurate information, cross check of vendors prices,
•Reconciliation of the program data with electronic data on a regular basis,
•Transferring data from paper formats via computers, upon each distribution,
•To control the voucher presented by the supplier and cross check with the vouchers distributed to the beneficiaries (voucher numbers, voucher receipts, beneficiaries’ lists) making sure no fraud happened
•Organize paper formats, paper back-ups, and materials source files as needed;
•Support Data officer to provide orientation to Local Communities, and training to contracted vendors on related to the project,
•Support improvement of data quality assurance during data collection;
•Support data officer to ensure the voucher system is secure and not duplicable (barcode, paper, color etc.)
•Support the Data Officer in ensuring a secure and organized filing system and archive for beneficiary registration, distribution records, and other required documentation.
•Participate in the design of initiatives to monitor or strengthen registration and beneficiary tracking
•Maintain the confidentiality of all data collected and related processes; actively take measures to prevent the unauthorized sharing of any beneficiary data to external parties and ensuring accuracy, consistency and privacy of the shared data.
•Updating Data Officer on any changes in the project entered data and other information received form field staff;
•Identify challenges and propose solutions to Data Officer to ensure timely and effective implementation of CASH activities;
•Perform other related duties as required.
Data Quality and Analysis:
•Ensure data quality by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the Data Officer for resolution.
•Support Data Officer in analyzing data and development of distribution reports and upon request reports.
Data Security and Archiving:
•Secures information by completing data base backups;
•Archive document in timely manner;
•Maintain confidentiality of data;
•Complying with security backups and regular checks to ensure data is saved and stored properly.
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