Objective 1: Accountancy & Administration
-Managing the Base Cash Books and taking responsibility for the payment of all expenditures done through the Cash Books and plan the bank payments
-Registration of all transactions in the accountancy book
Prepare the base expenses/cashflow forecast on two-weekly basis and send it to Damascus
-Ensuring, that the invoices and the receipts are properly filled and translate them into English
Objective 2: Supply Chain Management
-Conduct and plan procurement needs for office as per AAH guidelines and procedures
-archiving of all the procurement documentation as per AAH guidelines and procedures.
-Responsible for the procurement dossiers conducted by specific partners and verifications of deliveries
Objective 3: Reporting Management
-Update and share on monthly basis the PFU & CFU of the Base.
-Update and maintain the equipment and inventory list of the Base
Reporting to Finance/ADMIN Coordinator and Logistics coordinator on a regular basis
-Any other work duties assigned by the Finance/ADMIN Coordinator and Logistics coordinator
Objective 4: Movements & Transportation
-Responsible for the movements of staff
-Responsible of the fill, completion, and signature collection for all the TRF of the Base
-Responsible for the hotel booking for national and international visitors and picking planning from airport or border.
Objective 5: Premises maintenance
-Ensure the maintenance of the premises, no malfunctions in the premises. (electricity, gas, fuel, water, washrooms, etc.)
-Ensure that all the needed working materials are always available (stationery, equipment, etc.)
Objective 6: Logistics HR Management
-Ensure that the staff under his / her management acts according the AAH code of conduct and guidelines.
-Ensure that the staff under his / her management arrives on time to duties.
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