Administrative Clerk

Summary of Key Functions:

• Implementation of Administrative tasks;
• Coordination with Operation, Finance, and other relevant units;
• Provision of support to Accelerator Lab administrative requirements;
• Support to knowledge building and knowledge sharing;
• Support to communication and Social Media Interaction.

Ensures implementation of Administrative tasks, focusing on achievement of the following results:

• Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
• Provision of inputs to preparation of administrative team results-oriented workplans.

Provides coordination with Operation, focusing on achievement of the following results:

• Receipt of documents. Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to Finance/Procurement.
• Arrangement of travel and hotel reservations, preparation of travel authorizations.
• Support to Lab members
• Administrative support to organization of conferences, workshops, retreats.
• Collection of information for DSA, travel agencies and other administrative surveys.
• Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOP.
• Extracting, inputting, copying and filing data from various sources.
• Maintenance of files in Administrative Unit

Provides support to Accelerator lab administrative requirements, focusing on achievement of the following results:

• Collection of information on Lab assets management, maintenance of records and files on assets management.
• Maintenance of files and records relevant to Lab administration.

Provides support to knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

• Participation in the training for the operations/projects staff.
• Contributions to knowledge networks and communities of practice.

Provides support to Communication and Social media interactions in the CO, focusing on achievement of the following results:

• Participation in the lab communication with all relevant units.
• Participation in the translation of the lab reports and posts.
• Manage the accelerator Lab social media posts and announcements in coordination with the communication unit
• Coordinate all data collection activities with relevant stakeholders.

Competencies:

Core:

Innovation:

Ability to make new and useful ideas work.

Leadership:

Ability to persuade others to follow.

People Management:

Ability to improve performance and satisfaction.

Communication:

Ability to listen, adapt, persuade and transform.

Delivery:

Ability to get things done while exercising good judgement.

Technical/Functional:

Execute & Learn:

Performs defined tasks efficiently and deepens knowledge of area of work.

Required Skills and Experience:

Education:

Secondary Education with 4 years of relevant experience or

A first-level university degree with 1 year of relevant of experience.

Experience:

4 years of relevant administrative experience.

Experience in English / Arabic translation. Experience in the usage of computers and office software packages (MS Word, Excel, Forms, Kobo etc.). Experience in handling of web-based management systems.

Language Requirements:

Proficiency in English and Arabic.

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