Education Field Coordinator

Program summary: 

Anera will be implementing a one-year program in partnership with UNICEF focused on youth basic literacy and numeracy (Y-BLN) and technical and vocational education training (TVET) to promote professional readiness of youth to join the job market and achieve employment growth. The Program aims to support youth of Syrian refugees, Lebanese hosting communities, and Palestinian refugees in Lebanon.

Essential Job functions: 

The main focus of the Y-BLN and TVET components is the beneficiary. Thus, the Field Coordinator is expected to dedicate most of his/her time and effort working on the field to ensure that the well-fare of the beneficiary is met at all times. The Coordinator must strive to adhere to set standards and to maintain high quality project deliverables focused on maximizing the benefit for the beneficiary.

Working closely and pro-actively with beneficiaries and partners, the Field Coordinator will work in specific geographical areas to achieve key deliverables in the Y-BLN and TVET components; as requested by the Project Managers and the respective Anera Area Manager under the guidance of the Education Program Manager. The field coordinator will be reporting directly to the Area Manager (where available) and to the Project Managers (Livelihoods/TVET and BLN).

The main tasks and responsibilities of the Coordinator are the following, but are not limited to: Main duties:

1) Ensuring the proper selection of Y-BLN and TVET beneficiaries to obtain their commitment:

a. Support in the selection process of youth beneficiaries for the YLN and TVET programs, to ensure retention and commitment of beneficiaries throughout entire program implementation period.

b. Place emphasis on previous beneficiaries to continue with them on enhancing their existing skills in order to ensure they receive a comprehensive set of skills for

employability readiness.

c. Conduct one on one interviews with beneficiaries to understand their perspectives and backgrounds, rationale for the need to join the program.

d. Conduct orientation sessions with beneficiaries and partners to ensure their full understanding of the entire program and its objectives

2) Verification of beneficiary data entered in registration forms through maintaining contact with beneficiaries on an individual level, through rigorous monitoring of registered enrolled students (conducting spot checks, calling beneficiaries, etc…).

3) Ensuring that all aspects of course implementation are in accordance with program set criteria, and in compliance with agreements in order to deliver the best quality education to beneficiaries:

a. Ensuring that all enrolled youth are treated with respect and are safe and protected within courses and directly report any incidents of violation or threat to Supervisor for immediate action.

b. Ensuring that student attendance is maintained through following up on absenteeism from the beginning to prevent any drop-out.

c. Ensure that tutors and trainers are providing courses in accordance with agreed hours and planned teaching/training schedules.

d. Ensuring that all students receive transportation (in a timely manner) and stationary and any other benefits in accordance with agreements.

e. Conduct motivational activities to enhance retention: this includes awareness sessions involving parents and caregivers, motivational sessions with youth related to the importance of education.

f. Conduct at least two meetings with parents per course; one at the beginning and one at the end of the course.

g. Monitor the implementation of pre and post tests and report results to management.

h. Tackle any challenges faced with course implementation and in case of uncertainty, raise the challenge to direct supervisor and proactively suggest solutions towards solving these challenges.

i. Ensuring visibility of Anera and donor throughout all course implementation.

j. Verification of all payment requests received and offering support to partners in order to prepare requests when needed.

k. Regularly check on the level of satisfaction of students with the courses and report and address any complaints/feedback.

4) Ensuring that all TVET students (100%) are provided with apprenticeships in order to offer maximum benefit to all students

a. Identify SME’s and potential apprenticeship hosting parties for apprenticeship b. Make sure that SME’s have signed agreements and are implementing the signed due diligence.

c. Making sure that all apprentices are practicing the skills acquired in their TVET courses through cross checking with beneficiaries and apprenticeship providers.

d. Ensuring that apprentices receive their transportation fees in a timely manner and report and follow up on any delays or obstacles in this regards.

e. Regularly check on the level of satisfaction of students with the courses and report and address any complaints/feedback.

5) Proper and fair distribution of Graduation kits to all beneficiaries in accordance with agreements:

a. Individually distributing graduation kits to all beneficiaries (by hand) to ensure that they all fairly receive their kits and obtain signatures upon receipt.

b. Provide signed documentation to Grants and Finance to verify payment requests for graduation kits.

c. Check on the quality and usability of provided graduation kits and address any defects or shortages.

d. Check on extent to which kits have contributed in enhancing graduates’ employability.

6) Actively support in enhancing employability of all beneficiaries:

a. Guide the local partners to offer monthly “inspirational mentorship events” through Successful graduates, business owners and to offer sector specific field visits.

b. Provide ideas/initiatives to create links between graduates of different courses to promote job opportunities and guide students towards achieving this.

c. Establish closed or private groups on social media outlets such as Facebook whereby the graduates can keep in touch and share job opportunities.

d. Tracking of graduates from TVET courses and understanding the rationale behind their unemployment.

Cross-functional duties include: 

Accountability to Beneficiaries 

Anera team members are urged to support all efforts towards transparency and accountability, specifically to our beneficiaries and to ethical and international standards governing international relief and humanitarian aid work. Coordinators must adhere to child protection and safeguarding policies and ensure that all activities are in alignment with the ‘do no harm’ approach to maintain the safety and protection of all beneficiaries.

Monitoring and Evaluation 

● Refer and adhere to the M&E plan to conduct monitoring and evaluation on all assigned activities using the relevant tools and means of verification.

● Collect data on regular basis, enter/compile (in a critical manner) and update information from the field (registration forms, attendance records of youth/teachers, photos of activities…).

● Conduct regular check-ups on validity of data necessary to maintain contact with beneficiaries.

● Monitor adherence to grant agreement, Anera policies and procedures and relevant external rules and regulations.

● Keep the beneficiary data updated on Tahaki including their grades, attendance, and all related forms that will allow tracking of each beneficiary’s progress.

● Conduct classroom observations to verify attendance and determine the quality of instruction and provide feedback on such.

● Ensure that all partners are maintaining safe, clean, and organized environment inside their centres and that partners are able to accommodate youth with disabilities in their facilities.

Coordination and Representation / Relationship with partners including support and capacity building 

● Build relationships with project partners and local stakeholders to introduce the project and facilitate access to information related to project activities and scope and arrange for meetings with partners, local entities and stakeholders, as requested.

● Liaise with private businesses at the local market, project partners, key community leaders, Micro, Small and Medium Enterprises (MSMEs), and other relevant stakeholders to ensure successful implementation of the TVET program.

● Act as a liaison between communities and Anera office; maintain good relationships with beneficiaries and local leaders/authorities; and represent Anera while in the field.

● Provide program partners with day-to-day support and coordination. Trouble shoot any administrative problems and report any challenges to the Area Manager.

● Offer capacity building to the local partners through on-going on-site support during the program implementation.

Reporting 

● Ensure regular, good quality reporting for internal use on the status of on-going programming

● Assist in developing tracking and monitoring tools to ensure the program implementation is on track and of highest quality.

● Prepare weekly plan and weekly/monthly reports to be submitted to the Area Manager. Contribute to quarterly reports and other ad hoc reports as required.

● Detect and report immediately to Area Manager and Project Managers any [problems arising during implementation including monitoring child/youth abuse, maltreatment, hazardous situation, safety measures, etc.

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