Responsibilities
1. Develop and update procurement plans including costing, scheduling and applicable procurement methods for CEO approval, and ensure timely delivery of results (goods and services).
2. Prepare of Purchase Orders and contracts.
3. Prepare and follow up approvals of Purchase orders and contracting activities for items in AKMC and other AKHS plans.
4. Review specifications and terms of reference to ensure completeness, accuracy and compliance with quality standards.
5. Ensure proper tendering and bidding procedures, in coordination with AKHS admin and finance officers. Ensure compliance with AKHS procurement guidelines.
6. Arrange for samples, testing and evaluation of new products.
7. Analyze the purchase request from the user departments and determine the appropriate method of procurement, Quotation, and Request for Proposal.
8. Provide assistance to user departments, when required, in the preparation of specifications,
9. Use Return on Revenue (ROR) report used in determining the items to be purchased (pharmacy)
10. Ensure that procured health products comply with international and national standards.
11. Contribute to oversee correct in handling/ out handling, storage and inventory procedures, and the correctness of data in the warehouse inventory system.
12. Monitor suppliers’ performance with respect to the quality and timely delivery of goods and services. Ensure quality review of submissions.
13. Liaise with CEO and Finance Manager on all policy related matters regarding procurement.
14. Implement of the internal control system, which ensures that Purchase Orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
15. Oversee financial flows related to procurement. Moreover, in coordination with AKHS finance officer ensures: a) reconciliation between inventory and accounting system data, b) correct and timely payment for services.
16. Ensure that AKHS’ name is mentioned properly on all materials, equipment and supplies used in the activities or provided to the health facilities.
17. Coordinate with operation officer and logistic assistants for regular monitoring and controlling stocks/inventory to ensure that required stock levels are maintained and sufficient for the needs of AKMC, MMTs and programmers’ activities.
18. Prepare up-to-date the prices list for all major suppliers
19. Ensure all the contracts are renewed as and complete the contract renewal process prior to the expiration date.
20. Collaborate with staff on new standing agreements, ensuring staff awareness of product lines of new suppliers.
Qualifications
a. The applicant must have a university degree in accounting, finance, business administration or any relevant field. Preference will be given to the holder of Diploma in Procurement and Supplies Management.
b. At least two years of experience in procurement and supply management field, preferably in health and medical equipment and supply.
c. Good command of English and Computer skills.
d. Strong organizational, negotiation, communication and team work skills,
e. Male applicant should have finished their military service, exempted or postponed for at least one.
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