Logistics Officer

JOB PURPOSE

To provide specialized support function performing standard logistics/supply chain including port operation and

warehouse processes and activities to maximize efficiency of the logistics operations and activities in partnership with

the key supply chain stakeholders.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, National Logistics Officer (Port Operation and Warehouse) will be responsible for the

following major duties related to port operation and warehousing:

1. Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics

policies and WFP standards.

2. Support logistics projects or operational day-to-day activities following standard processes and contributing, directly

or indirectly, to the effective delivery of food assistance to beneficiaries.

3. Manage port and warehouse operations following standard processes and contribute to the effective delivery of food

assistance to beneficiaries, in liaison with Procurement and Shipping colleagues in HQ, CO and other relevant

stakeholders.

4. Design, plan and lead implementation of innovative shipping and warehouse operations and initiatives to ensure

timely, efficient, and cost-effective delivery of food assistance.

5. Effectively execute transportation arrangements and/or customs clearance process with the service providers,
shipping agents.
6. Supervise, monitor, and report the performance of the shipping agents, clearing agents, transporters and other
ancillary contractors and ensure efficient operations, and provide input in the annual performance review, and ensure
that internal control systems are followed and that all relevant records are maintained.
7. Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient
warehousing and storage of all commodities and supplies.
8. Contribute to review of WFP corporate warehouse standards and procedures, to support efficiency and changing
business needs.
9. Oversee and coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting
is available at all times to support decision-making.
10. Ensure accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate
and accurate reporting on commodity movements in line with the corporate requirements.
11. Supervise for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and
developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for
commodity handling and storage are strictly followed.
12. Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation
of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions
are initiated as appropriate following WFP established procedures.
13. Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of logistics
activities that enables informed decision making and consistency of information presented to stakeholders.
11. Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to
beneficiaries (i.e. through contribution to the training materials).
12. Identify and build productive relationships with logistics colleagues and staff within the area of assignment to
support an integrated approach to food assistance.
13. Follow emergency logistics preparedness practices to ensure WFP are able to quickly respond and deploy food
and needed resources to affected areas at the onset of the crisis.
14. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
15. Perform any other duties incidental to the above, as required
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business
Management and Administration, Shipping, Maritime Law or other related field, or First University degree with
additional years of related work experience and/or training/courses.
Experience: One year post graduate relevant professional experience with Master’s Degree, or three years post
graduate relevant professional experience with a first University Degree the field of in logistics, supply chain,
warehousing, clearing & forwarding, shipping, transport and management of food.
Language: Fluence in both oral and written communication in Arabic and English
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience analysing data (on commodities, funds, etc.) and in report writing.
• Experience in measuring service providers or partners’ performance against set KPIs.
• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels.
KNOWLEDGE AND SKILLS
• Strong experience with corporate commodity accounting systems
• Excellent IT skills and attitude open for innovation
• Attention to details and meticulous
• Ability to adapt and respond quickly to various stakeholders requests.
• Ability to demonstrate a client-oriented approach, high sense of responsibility, and courtesy.
• Excellent communication and negotiation skills
• Mature judgment with excellent interpersonal skills
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to
own work objectives.
Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction
from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of
partners).
Make the mission inspiring to our team: Recognizes and shares with team members the ways in which
individual contributions relate to WFP’s mission.

Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and
is able to communicate this link to others.
People
Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-
awareness, and includes these in conversations on own developmental needs.
Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless
of background, culture, experience, or country assignment.
Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and
develop and improve individual skills.
Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of
challenging circumstances.
Performance
Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and
approaches in own work.
Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and
without errors.
Make commitments and make good on commitments: Commits to upholding individual accountabilities and
responsibilities in the face of ever-changing country or functional priorities.
Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances,
including in times of ambiguity regarding information or manager direction.
Partnership
Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities
and preferred working styles.
Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or
escalate needs of external partners.
Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external
partners and stakeholders.
Be clear about the value WFP brings to partnerships: Provides operational support on analyses and
assessments that quantifies and demonstrates WFP’s unique value as a partner.

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