Generic Duties:
Support in the procurement process through gathering quotations, identifying new suppliers, and keeping proper filing and documentations.
follow up and maintain good relationships with suppliers.
Support in running market assessments and update suppliers list per base.
Handle vehicle service requests and ensures that the fleet is checked and maintained regularly.
Follow up on speeding tickets and scratches/accidents to collect the necessary payments in coordination with Admin and Finance.
Ensure that vehicles are insured accordingly and report any incident on a monthly basis.
Ensure proper documentation of the vehicle lease, insurance, ID, mechanical inspection, etc.
Support in conducting a monthly physical inventory on all IT related assets in the base and centers.
Support in conducting a quarterly physical inventory on assets and furniture in the base and centers.
Supports and follow up on maintenance and track of assets and office equipments such as AC, Laptops, Printers, etc.
Support in preparing the monthly Logistics report to management.
Follow up on maintenance of base office and guest house.
Perform any other related task requested by management.
Specific Duties :
- use of vehicle log-book, maintenance log, oil log and other fleet formats and templates. Calculate the personal usage of fuel consumption.
- Handle vehicles driving permissions (updated) for related staff and ensure that all drivers have on their possession relevant driving documentation such as clean driving licenses.
- Monitor on weekly bases the requirements for the guest house and maintenance needed and follow up with expats on it.
- Conduct induction for new staff on Car’s SOPs, and INTERSOS assets usage.
Competencies: (Knowledge, Skills & Abilities)
Professional Competencies:
- Minimum 1 year of relevant experience
- Good knowledge of procurement processes
- Knowledge in car and office equipment maintenance
- Proficiency in MS office (word, excel…)
- Driving licence issued since more than 1 year
- Good understanding of the humanitarian context
Behavioural competencies:
- High level of integrity and understanding of procurement ethics
- Planning & organisational skills & able to meet deadlines
- Analytical thinking
- Very good communication and interpersonal skills
- Good negotiation skills
- Teamwork
- Initiative
- Flexibility and adaptability
For more information please visit the link below :
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